Administrative Assistant: Band Representative Services

Ginoogaming First Nation is currently seeking someone who is excited and interested in being a part of a newly comprised social team. The Administrative Assistant is responsible for setting up a functional office providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. You will be the point of contact and will represent in a positive, respectful and integral manner while assisting both staff, membership, outside organizations and the general public.

Qualifications:
● Grade 12 or equivalent.
● Interest in the Administrative Assistant field
● Knowledge and experience of First Nation culture and history.
● Eager to learn

Position Overview:
The Administrative Assistant is responsible for providing secretarial, clerical and
administrative support in order to ensure our services are provided in an effective and
efficient manner.

General duties include:
Strategic and Operational Planning
Provide office support services in order to ensure efficiency and effectiveness:
● Receive, direct and relay telephone messages, fax messages and electronic messages
● Direct the First Nations Members and the general public to the appropriate staff
● Maintain an adequate inventory of office supplies
● Respond to public inquiries
● Provide word-processing and secretarial support
● Monitor the use of supplies and equipment where applicable
● Restocking inventory
● Coordinate the repair and maintenance of office equipment;
● Accept and receive purchase orders for supplies, recycling and travel arrangements;
● Maintain forms and lists for access by staff
● Answer all incoming calls and handle caller’s inquiries whenever possible
● Re-direct calls as appropriate and take adequate messages when required
● Greet, assist and/or direct visitors, members and the general public
● Ensure lobby/reception area is kept organized and tidy
● Perform other related duties as required by Chief and Council and Managers at hand.

Working Relationships
● Immediate Supervisor
● Band Manager
● HR Manager
● Department Managers
● Performs other duties and responsibilities as necessary in the performance of the position and as assigned by Chief and Council.

Knowledge, Skills and Abilities:
● Represent Ginoogaming in a professional manner
● Excellent communication and organizational skills
● Ability to work independently and within a team setting
● Excellent computer skills including Microsoft Word, Excel and Outlook.

Experience and Education Requirements:
● Proven experience an asset

Environmental Conditions (optional):
● Physical Effort: Moderate physical effort may be required when inventory and supplies are being replenished.
● Physical Environment: Work is primarily in an office environment
● Sensory and Mental Attention: The environment may be busy due to telephones
and client or membership visits.

Other Requirements:
● Professional appearance.
● Follow all GFN Policies and Procedures and display a commitment to the values and culture of the GFN.
● Performs other duties and responsibilities as necessary in the performance of the position and as assigned by the department manager, Band Manager of Chief and Council.

Debbie Charles, HR Manager
debbie.charles@ginoogamingfn.ca
FAX: 807-876-2495
PO Box 89, Longlac, ON P0T 2A0

Closing Date: Until Filled
Wage: TBD
Only those selected for an interview will be contacted.